For the purposes of the Data Protection Act 1998, Nice Work will be the data controller in respect of data collected via this website.
Nice Work is fully committed to full compliance with the requirements of the General Data Protection Regulation. We will therefore follow procedures which aim to ensure that all employees who have access to any personal data held by or on behalf of the company are fully aware of and abide by their duties under the General Data Protection Regulation
This policy describes how this personal data must be collected, handled and stored to meet the company’s data protection standards — and to comply with the law.
What data we will collect
In entering a race, or making an enquiry about a race, we will collect certain information about you which may include your name, date of birth, gender, email address, postal address, details of your running or athletic club membership and telephone numbers. This data – which we call athletes data - is required for the purposes of race administration
Why we will collect it
We will collect data to:
We will collect and process your Athletics Data for the purposes of administering your involvement in a running race and we will process it on the basis of legitimate interests. The legitimate interests are the interests of registering you as a participant in a race and to administer the race organisation, including the race results.
We would like to contact you in the future for marketing purposes by e-mail. If you don’t want to be contacted we provide you with the facility to use an opt out box to tell us on the entry registration form. An additional opt out opportunity will also be offered whenever an email is sent to you.
If you have requested to take part in an event we may send you race information, race numbers and timing chips etc by post. These race information packs may contain advertising for additional events. Nice Work does not send direct marketing materials by post other than as part of a race information pack.
How long we will keep it
We will retain your Athletics Data contained in the race entry list and results for the purposes of maintaining a historical record of the event. You have the right to request your details be deleted from those records notwithstanding that the data may be required for the legitimate purposes in managing our business – and to retain records for legitimate accounting purposes.
You have the following rights under data protection legislation:
Sharing your data
We may share your Athletics Data for the purposes of your involvement in the sport with governing bodies such as the Home Country Athletics Organisations (England Athletics, UK Athletics, runbritain etc) and for statistical and ranking purposes with Power of 10 and runbritain and other third- party data managers as part of administering your involvement in sport. We will not transfer your data to any other third parties without obtaining your consent and, where possible, will anonymise your data before sharing. We will also not share any other personal data you provide to us that is not Athletics Data.
We do share any of your personal or Athletics Data with third party organisations for marketing purposes.
Non electronic data
Data collected by non electronic means may be added to electronic databases and, in which case this data becomes subject to our Data Protection Policy outlined above. Information collected in paper format will be kept in that format for the purposes of managing the event only and for a maximum of 12 months thereafter and will then be destroyed by shredding.
This is subject to our legislative and accounting obligations.
If you have any concerns or complaints in relation to how Nice Work collects and/or processes your personal data, you should contact the company in the first instance. If you are dissatisfied with how your concern/complaint is dealt with by Nice Work, you have the right to report your concern/complaint to the Information Commissioners Office (www.ico.org.uk).
Nice Work commitment to Privacy
Nice Work is the owner of this website and we are committed to protecting your privacy and processing your personal data in accordance with the Data Protection Act (DPA) 1998 up to 24 May 2018 and the General Data Protection Regulation (GDPR) on and from 25 May 2018 (Data Protection Legislation). The website is maintained by Nice Work. For the purposes of data protection legislation, Nice Work is the data controller. This policy explains how the information we collect about you is used and kept securely. It also explains your privacy choices when using our website as well as your right to access your information under Data Protection Legislation.
The information we collect about you
We may collect the following information about you through our online enquiry form:
Your name, date of birth, gender, email address, address, telephone numbers, the athletic events or services you are interested in, disability information and the names of running or athletics clubs with which you are a member (Athletics Data).
How we use your information
Nice Work will:
Strive to collect and process only the data or information which is needed
These rights include:
Protecting your information
The data that we collect from you is stored electronically and access to that data is password protected and limited to a small number of designated administrators.
Finding out what information Nice Work holds about you
Under the Data Protection Legislation, you can ask to see any personal information that we hold about you. Such requests are called subject access requests. If you would like to make a subject access request, please contact the company’s Data Protection Officer:
Data Protection Officer