We may change this policy occasionally, so please check this page occasionally to ensure that you are happy with any changes. By using our website, you agree to be bound by this policy.
Should you have any questions regarding this policy or our privacy practices, please, email firstname.lastname@example.org or by writing to:
The rules for personal processing data are set out in the UK General Data Protection Regulation (the “UKGDPR”).
Last updated - 28th September 2022
Nice Work is a long-established family business that started in 1989 and has become one of the country’s leading race management companies. Our race portfolio now features more than 240 races nationwide.
Our philosophy is simple – to put on friendly races that are fully inclusive, and aimed at runners of all abilities, from beginners to experienced athletes and of all ages and backgrounds. To achieve this, we have partnered with private companies, schools, village organisations, local authorities, charities, running clubs and organisations such as Rotary.
We obtain information about you when you use our website. For example, contact us about our race events and services when you use our online store or register to receive regular newsletters.
We also receive and process personal information when visitors to our website opt to download and submit an entry form to one of the races via post.
Personal information might include your name, email address, phone number, IP address, and information regarding what pages are accessed and when.
If you decide to enter one of our races by downloading an entry form and applying via post, then in addition to the personal information listed above, we will ask you for your date of birth, address, and any medical conditions we should be aware of, and affiliations you may have with any running clubs or are a member of a UK athletics registered club.
When purchasing products from us via our online store, your card and other payment information are not held by us; it is collected by our third-party payment processors, who specialise in the secure online capture and processing of credit/debit card transactions. Third-party payment processors used will be PCI-DSS accredited.
When entering a race via one of our partner's online portal, your name, address, email address, phone number, date of birth, any medical conditions you opt to share and which race event you have entered when registering is collected by the partner (third-party) and shared with Nice Work.
During an event, it is not uncommon for photographs or video footage to be captured by a contracted photographer, Nice Work staff running the event, or event spectators. Our Commercial use of photographs and video section of this policy will cover how we handle and use photographs and video footage.
We may use your information to:
We review our retention periods for personal information regularly. We are legally required to hold some types of information to fulfil our statutory obligations (for example, collecting medical health data). We will hold your personal information on our systems for as long as is necessary for the relevant event and where statutory obligations do not apply.
Our lawful basis for processing your general personal data under Article 6 of UKGDPR is as follows:
Nice Work requires access to personal information such as name, address, phone, and email details to process your race entry and facilitate any other activities involved in participating in one of our race events. This will typically be provided to us directly by you or maybe collected by one of our race partners. It is important to note:
Third-party service providers working on our behalf:
The accuracy of your information is important to us. We are working on ways to make it easier for you to review and correct the information we hold about you. In the meantime, if you change your email address or any of the other information we have is inaccurate or out of date, please email us at: email@example.com or write to us at:
You have the right to request a copy of the information Nice Work holds about you. You may also want to request the same information from race partners and apply for that separately.
Nice Work will take all necessary steps to ensure that your data is treated securely and protected from unauthorised access and use per this notice. This includes maintaining and enforcing robust policies and procedures to ensure information security and data protection are at the forefront of our services.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your data transmitted to us via the internet, we cannot guarantee the security of your data transmitted to our website from your device. Any transmission is at your own risk.
Any payments are being collected on our behalf; we require our payment providers to comply with the Payment Card Industry’s Data Security Standards (PCI-DSS).
We understand the importance of your privacy, which is why we apply (and require our service providers to apply) appropriate physical, technical and administrative safeguards to prevent your data from being accidentally lost, used, or accessed in an unauthorised way, altered, or disclosed. We also limit access to your data to those employees, agents, contractors, partners, and other third parties who have a business need to do so.
We may collect information about your computer, including your IP address, operating system, and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users’ browsing actions and patterns and does not identify any individual.
It is possible to switch off cookies by setting your browser preferences. For more information on how to switch off cookies on your computer, visit our full cookies policy. Turning cookies off may result in losing functionality when using our website.
In addition, if you linked to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third-party site and recommend that you check the policy of that third-party site.
It must be noted that our race events all the entry of children aged 16 or under. We do not process anyone's data under the age of 16 without their parents/guardians’ explicit permission. If you are aged 16 or under‚, please get your parent/guardian's permission beforehand whenever you provide us with personal information.
As part of the services offered to you through this website, the information you provide to us may be transferred to countries outside the United Kingdom ("UK"). By way of example, this may happen if any of our servers are, from time to time, located in a country outside of the UK. These countries may not have similar data protection laws to the UK. You agree to this transfer, storage, or processing by submitting your data.
Suppose we transfer your information outside of the UK in this way. In that case, we will ensure that appropriate security measures are taken to ensure that your privacy rights remain protected as outlined in this Policy.
If you use our services outside the UK, your information may be transferred outside the UK to provide you with those services.
There exists a legitimate interest for Nice Work to obtain photographs and video footage of any of the events our race partners or we provide. By collecting photographs and video footage, Nice Work can improve the customer's post-race event experience by sharing those experiences captured "on the day" via social media feeds and dedicated websites to promote the event in the first instance. Additionally, we have found that advertising and marketing for the next year's event greatly increase the number of repeat participants after an existing one has finished. Seeing those experiences captured on the day is a powerful motivator. These legitimate interests form our lawful basis for using photographs and video captured.
On sign up, customers are notified that by registering for one of our events (or race partner event), they acknowledge that photographs will be taken during the event and agree to the release and use of any photographs that may contain them for marketing purposes and future promotions.
Any photographs and video obtained will be stored and encrypted at rest using cloud services. However, if you object to using a photo or video footage containing yourself, please get in touch with us using the "How to contact us" section in this policy. We shall process your request per the rights afforded to you by the UK Data Protection Act (also detailed below).
Data protection laws grant you, as a Data Subject, certain ‘information rights, which are summarised below:
To exercise all relevant rights, queries, or complaints, please, in the first instance, contact the Nice Work Compliance Department via email at: firstname.lastname@example.org or write to us at:
If this does not resolve your complaint to your satisfaction, you have the right to complain with the Information Commissioners Office on 03031231113 or via email at https://ico.org.uk/global/contact-us/email/ or at the:
Information Commissioner's Office,
Suppose we wish to use your data for a new purpose not covered by this Data Privacy Notice. In that case, we will provide you with further notice explaining this new use before commencing the processing and setting out the relevant purposes and processing conditions.